- When will we get our award funds?
After you mail or fax (not both!) your payment request form to the Grants &
Contracts Office, you should allow up to 30 days for receipt of funds. If a
progress report is not required and the form is completed correctly, you can
often expect payment within 3 weeks
- How will we know when our money has been transferred to our bank?
You can track receipt and processing of your payment request form online at
www.arts.gov/mygrant. You may expect
payment no later than 20 days after the "date approved."
You must call your bank and ask whether the bank has received an ACH (automated
clearinghouse) payment to your account. If you use any other terminology, the
bank may not be able to give you the information you want.
- Our subgrantees have not completed all of their project activity and will
not be able to submit their final reports within the period of support specified
on our award letter. What should we do?
You must request a time extension on your period of support (not a final report
due date extension). Subgrantee activity, including the submission of final
reports, is considered part of the overall partnership agreement activity.
- One of our subgrantees returned their award (designated as NEA money) at
the end of our period of support. Can we just add those returned funds to our
next year's Partnership Agreement monies?
NO. You may return that money to the Endowment and close out your award, or you
must keep your books open until that money can be reissued for a project
associated with that particular Partnership Agreement. If you choose to keep
your books open and issue a new subgrant, you should request a time extension
from us. See item 3 above.
- What Federal requirements flow down to our subgrantees?
If a subgrant was identified as being funded with NEA money, flow down of
Federal requirements depends upon the type of organization receiving the
subgrant. Please refer to the General Terms item 13.
- We paid an artist retainer prior to our project period start date. The
artist is integral to the funded project. Can we claim that expense?
No. Any and all pre-award costs are unallowable. Many organizations contract artists
well in advance of the period of support in order to ensure availability. Those
pre-award costs may not be included in your application budget or claimed on your
payment request form or financial status report.
- May international artists be included in our project budget?
As long as those artists were pre-approved and costs related to their
compensation and travel are in compliance with regulations issued by the U.S.
Treasury Department of Foreign Asset Control
(see
http://www.treas.gov/offices/enforcement/ofac/index.html).
A request to change artists must follow the Agency's procedures for a scope
amendment as outlined in the General Terms.
- Who owns the equipment purchased (with prior approval) with NEA grant
funds?
The grantee (or subgrantee, if applicable) organization.
- Why did I receive a letter informing me that I was delinquent on
submitting my final reports when we sent them last week?
The letter and reports may have crossed in the mail. Please note the date
stamped on the delinquent letter. To verify receipt of your final reports, go to
www.arts.gov/mygrant and enter your
10-digit grant number. Item 3 tells you when your final reports are due and
whether they have been received.
- The Final Descriptive Report form requests information about the
"Arts Endowment outcome" addressed. What "outcome" is relevant to my project?
Refer back to the Basic Information, Part 2 section of your application form. You
were asked to select an intended outcome relevant to the category under which you
applied. For additional information, see http://www.nea.gov/grants/apply/out/index-out.html.
- What is the Catalogue of Federal Domestic Assistance (CFDA) number for
my award?
45.025
