Complete and submit the SF-424 (Application for Federal Domestic Assistance/Short Organizational Form) to Grants.gov.
First Art Works Deadline:
|Step 1 - Submit SF-424 to Grants.gov||February 18, 2016 by 11:59 p.m., Eastern Time|
|Step 2 - Submit Materials to NEA-GO||February 25, 2016 to 11:59 p.m., Eastern Time on March 3, 2016|
Second Art Works Deadline:
|Step 1 - Submit SF-424 to Grants.gov||July 14, 2016 by 11:59 p.m., Eastern Time|
|Step 2 - Submit Materials to NEA-GO||July 21, 2016 to 11:59 p.m., Eastern Time on July 28, 2016|
1. Register or renew/verify Grants.gov and SAM.gov registration:
- Before submitting the SF-424, your organization must register or renew/verify its current registration with both Grants.gov and the System for Award Management (SAM). Failure to comply with these requirements may result in your inability to submit your SF-424.
- Go to Grants.gov's Organization Registration to create a new organization registration.
- Grants.gov Contact Center: Call 1-800-518-4726, e-mail email@example.com, or consult the information posted on the Grants.gov website at Support. The Grants.gov Contact Center is available 24 hours a day, 7 days a week.
- SAM Federal Service Desk: Call 1-866-606-8220 or see the information posted on the SAM website at SAM User Help.
- You do not need to complete the registration process to download the SF-424 and begin to prepare your material (see below). However, you will need the Grants.gov Username and Password that you obtain during the registration process to submit your SF-424.
- Exceptions to the deadline will be considered only for those issues related to registration or renewal. Maintain documentation (with dates) of your efforts to register or renew (by at least January 27 for the February 18 deadline or June 22 for the July 14 deadline) with the Data Universal Numbering System (DUNS), System for Award Management (SAM), or Grants.gov.
- In addition to these instructions, you should periodically check the Grants.gov blog or the Grants.gov homepage for tips, updates, and alerts.
2. Download the SF-424:
First, verify your software. You must have a version of Adobe Reader that is supported by Grants.gov installed on your computer before you download the application package containing the SF-424 from Grants.gov. Please go to “Download Software” to see the compatible versions of Adobe Reader or to download and install Adobe Reader. Please see important information about versions of Adobe Reader DC here.
Access the SF-424 on Grants.gov by clicking on the link for your deadline:
For applications under the July 14, 2016, deadline:
[Funding Opportunity Number 2016NEA01AW2]
This will bring you to the “Selected Grant Applications for Download” screen. Next, download the Grants.gov "Grant Application Package.” Enter the name of your organization in the “Application Filing Name” yellow field. Click on the "Save" button and save the application package to a location on your computer or network where you can find it readily. Please note that Grants.gov uses the term "application" and "application package" when all you'll submit is the SF-424 form (Application for Federal Domestic Assistance). Please note that you will submit the substantial part of your application during Step 2.
Do not open a Grants.gov “Workspace” environment to create, prepare, or submit your application materials.
3. Fill out the SF-424:
1. Name of Federal Agency: Pre-populated.
2. Catalog of Federal Domestic Assistance Number: Pre-populated.
3. Date Received: This will be filled automatically with the date that you submit your SF-424; leave blank.
4. Funding Opportunity Number: Pre-populated.
5. Applicant Information:
a. Legal Name: The name provided here must be the applicant's legal name as it appears in the current IRS 501(c)(3) status letter or in the official document that identifies the organization as a unit of state or local government, or as a federally recognized tribal community or tribe. (Do not use your organization's popular name, if different.)
If you are a parent organization that is applying on behalf of an eligible independent component, do not list the name of the independent component here. You will be asked for that information later.
Use Street 1 for your street address or post office box number, whichever is used for your U.S. Postal Service mailing address. Street 2 is not a required field and should be used only when a Suite or Room Number or other similar information is a necessary part of your address. Do not use Street 2 to give a second address for your organization.
In the Zip/Postal Code box, organizations in the United States should enter the full 9-digit zip code that was assigned by the U.S. Postal Service. If you do not know your full zip code, you may look it up at www.usps.com/zip4/
d. Type of Applicant: Select the item that best characterizes your organization from the menu in the first drop down box. Additional choices are optional.
e. Employer/Taxpayer Identification Number (EIN/TIN): Enter the 9-digit number that was assigned by the Internal Revenue Service; do not use a Social Security Number.
f. Organizational DUNS: All organizational applicants for federal funds must have a DUNS number, which is recognized as the universal standard for identifying organizations worldwide. The number that you enter here must agree with the number (either 9 or 13 digits) that you used with the SAM (System for Award Management) as part of the Grants.gov registration. Otherwise, your SF-424 will not be validated by Grants.gov and will be rejected.
g. Congressional District: Enter the number of the Congressional District where the applicant organization is located. Use the following format: 2 character State Abbreviation-3 character District Number. For example, if your organization is located in the 5th Congressional District of California, enter "CA-005." If your state has a single At-Large Representative or your territory has a single Delegate, enter your 2 character state/territory abbreviation and "-000." If you need help determining your district, go to www.house.gov and use the "Find Your Representative" tool.
6. Project Information:
a. Project Title: State first the NEA office/discipline that you want to review your application. Provide a brief descriptive title for your proposed project. For example: Artist Communities: To support An Exhibition of the Works of Georgia O’Keeffe.
b. Project Description: For all projects except those to the Arts Education discipline: In two or three brief sentences, clearly describe your specific project, not your organization. Begin the first sentence with "To support" and include the name of the project. Follow this with up to two more sentences that describe the type of project, the target population that will be served, and where the project will take place during the requested period of performance. For examples, see Recent Grants.
For Arts Education discipline projects: In two or three brief sentences, clearly describe your specific project, not your organization. Begin the first sentence with "To support" and include the name of the project and whether your project is for a Direct Learning, Professional Development, or Collective Impact project. Follow this with up to two more sentences that describe the type of project, the instructors, the age and number of students/adults who will be served, and where the project will take place.
To support Creative Arts Program, a Direct Learning music education project for 200 students across two elementary schools in Monroe, LA. Professional teaching artists provide weekly, year-round, instrumental music instruction after school. The program includes master classes with symphony musicians, one on one coaching, and a field trip to an orchestra matinee concert.
This field on the form has a character limit of 1,000, including spaces. Even if you have less than 1,000 characters, Grants.gov may translate special characters (e.g., apostrophes) in a way that will cause your SF-424 to be rejected. This can happen if you "cut and paste" from an old SF-424 or another document into the form. We strongly encourage you to write a succinct project description and double check the number of characters.
c. Proposed Project Start Date/End Date: Enter the beginning and ending dates for your requested period of performance, i.e., the span of time necessary to plan, execute, and close out your proposed project. The start date should be the first day of the month, and the end date should be the last day of the month. Our support of a project may start on or after: 1) For applicants under the February 18 deadline, January 1, 2017; or 2) For applicants under the July 14 deadline, June 1, 2017. Generally, a period of performance of up to two years is allowed. The two-year period is intended to allow an applicant sufficient time to plan, execute, and close out its project, not to repeat a one-year project for a second year. Your budget should include only the activities and costs incurred during the requested period of performance.
7. Project Director:
Provide the requested information for the Project Director. Select a Prefix (e.g., Ms., Mr.) even though this is not a required field.
Provide contact information, including an e-mail address, that will be valid through the announcement date for your category.
8. Primary Contact/Grant Administrator:
Provide the requested information for the individual who should be contacted on all matters involving this application and the administration of any grant that may be awarded. For colleges and universities, this person is often a Sponsored Research, Sponsored Programs, or Contracts and Grants Officer. Select a Prefix even though this is not a required field. For the Telephone number field, use the following format: 000-000-0000.
In some organizations, particularly smaller ones, this individual may be the same as the Project Director. If this is the case, you may check the "Same as Project Director" box and not repeat information that you have already provided in Item 7. (If the Primary Contact/Grant Administrator is the same as the Authorizing Official, please complete all items under both 8 and 9 even though there will be some repetition.)
9. Authorized Representative:
Enter the requested information for the AOR (Authorized Organization Representative) who is authorized to submit this application to Grants.gov. Select a Prefix even though this is not a required field. The AOR must have the legal authority to obligate your organization (e. g., be a senior member of the staff such as an ED, Director of Development, etc.). See specific requirements for who can serve as an AOR for colleges and universities. Contractors or administrative support staff cannot serve as an AOR. By clicking the "I Agree" box at the top of Item 9, this individual will be certifying compliance with relevant federal requirements on your organization's behalf. (These requirements can be found in the "Assurance of Compliance" section of these guidelines.) The "Signature of Authorized Representative" and "Date Signed" boxes will be populated by Grants.gov upon submission of the SF-424.
4. Submit the SF-424 to Grants.gov:
- To begin the submission process, click the "Save & Submit" button. [This button will not become active (and turn from light to dark gray) until you have saved your SF-424 with all required fields completed. Clicking this button will prompt you to save your application package one last time. When asked if you want to replace the existing file, click "Yes." You will then be reconnected to Grants.gov and the Internet.] You will be prompted to provide your Grants.gov Username and Password that you obtained during registration.
- Click the "Login" button. This will bring you to the "Application Submission Verification and Signature" screen, which provides a summary of the Funding Opportunity for which you are applying. Click the "Sign and Submit Application" button to complete the process. Be certain that you are satisfied with your SF-424 before you click this button. No revisions to your SF-424 are possible through Grants.gov once it is submitted.
- Submit your SF-424 no later than February 8 for the February 18 application deadline – or July 5 for the July 14 application deadline to give yourself ample time to resolve any problems you might encounter. You take a significant risk by waiting until the day of the deadline to submit.
- We will not accept late SF-424s or late SF-424s that are the result of user error, including failure to verify that your SF-424 was validated and accepted by the Grants.gov system through Track My Application. Exceptions may be made if you can provide documentation dating from:
- February 8 (for the February 18 deadline) or earlier, or
- July 5 (for the July 14 deadline) or earlier,
that, in the judgment of the National Endowment for the Arts, indicates a technological failure on the part of Grants.gov. We will consider and address your situation as appropriate.
Failure to successfully submit the SF-424 form through Grants.gov will make you ineligible to complete Step 2 of the application process.
5. Track Your Application:
Verify that your SF-424 was validated and accepted by the Grants.gov system. Go to Track My Application to confirm the validation and track the progress of your SF-424 submission through Grants.gov. Do not wait until the day of the deadline to verify your submission in case you encounter any difficulties.
6. Prepare to Complete Step 2:
- Read the Step 2 instructions to learn about how and when to access the NEA-GO system to fill out and submit the NEA Grant Application Form and upload items to NEA-GO.
For additional help on how to use Grants.gov, please see the Grants.gov website at Support. You also can send e-mail to the Grants.gov Contact Center at firstname.lastname@example.org or call them at 1-800-518-4726, 24 hours a day, 7 days a week.