RESEARCH: ART WORKS: Frequently Asked Questions

How can I find out when new guidelines are released?

Research: Art Works guidelines are modified every year and generally released on or around August, with a deadline in October. Email nearesearchgrants@arts.gov to sign up for our listserv to receive updates for when they are released. You can also sign up via Grants.gov.

Would it be possible for someone that is not employed by the official applicant organization to serve as the Principal Investigator/Project Director?

Yes; however, the official applicant organization is the legally binding agent for the application, and thus is agreeing to be responsible for the actions of the principal investigator/project director.

I am a state arts agency (SAA) or a regional arts organization (RAO), and I am interested in applying for an application for a Research: Art Works grant. Can I apply?

No, SAAs and RAOs cannot apply for this opportunity as the authorizing organization, but can apply as the official applicant under the Partnership Agreements category.

I am a SAA or RAO, and I am interested in being a partner on an application for a Research: Art Works grant. Can I serve as a partner?

Yes, SAAs or RAOs may participate as a partner for this opportunity; however, no federal or matching funds included in the Partnership Agreement can be given to or provided by the SAA or RAO.

Do I need to include citation references in my proposal and if so, where do I put them?

Including references is not a requirement, but highly encouraged. References can be included in the project narrative of the Grant Application Form.

If I include citation references, what method of citation is preferred?

We do not currently have any requirements regarding the style of citation. Common citation formats include but are not limited to APA, AMA, Chicago, and MLA. Do not use footnoting in the text fields of the Grant Application Form, though this is acceptable for any PDF attachments.

Will you contact me if my application is missing anything?

No. Because of the volume of applications, we have a strict approach to incomplete applications. For your application to be considered complete, every item that is required MUST be included in your application package, which must be submitted no later than the application deadline date under which you are applying. Staff will not contact applicants to request missing material, and incomplete applications will be returned to you. Please don't let that happen. Use the "How to Prepare and Submit an Application" section for your category to make sure that you have included every item. Have the completeness and accuracy of your application package double-checked by a responsible staff member who understands the importance of this task. Allow at least six weeks to prepare your application and other supplementary information. And do not wait until the day of the deadline to submit!

If my application is determined to be incomplete, may I add the missing item(s) and resubmit the application?

No. The staff has to check thousands of applications. By the time that an application is identified as incomplete, it will likely be several weeks after the application deadline. An organization cannot add missing items and resubmit the application after the application deadline. We encourage you to double-check your application package against the "How to Prepare and Submit an Application" section to make sure that nothing is missing.

For Research: Art Works, if new or updated information that significantly affects your application becomes available after the deadline, you may send it to the Research: Art Works staff at nearesearchgrants@arts.gov

One of the proposed research staff is unable to complete the human subjects ethics training and thus cannot supply the required certificate of completion of the training. Is there an alternative to the requirement for this person that would allow him/her to continue as a researcher on the project without the certificate?

We require all researchers involved in human subjects data to demonstrate completion of a federally sponsored human ethics training course. If a particular researcher is unable to provide evidence of this training, then they cannot have a researcher role on a project, but may serve as a consultant.

Can I get a sample application?

Yes. Please see the FOIA Reading Room, Frequently Requested Records for information on what is available as sample application material and how to request it.

How soon after the "Earliest Beginning Date for National Endowment for the Arts Period of Performance" for my deadline does my project have to begin?

Our support can start any time on or after that date.

Can my project start before this date?

No project activities for which you're requesting support can take place before this date. Plan your project so that it does not need an earlier starting date; or ask the National Endowment for the Arts to assist a portion of your project that will take place after the "Earliest Beginning Date for National Endowment for the Arts Period of Performance." If project costs that are incurred before the "Earliest Beginning Date for National Endowment for the Arts Period of Performance" are included in your Project Budget, they will be removed.

How long can my project last? May I apply for another project during this period?

Research: Art Works generally allows a period of performance of up to three years, depending on the project type and scope. Within the limits of the guidelines, ask for the amount of time that you think is necessary.

If you get close to the end of your grant period and think you need more time, you may request an extension, but approval is not guaranteed.

As long as it meets all other eligibility requirements, an organization may apply for another project (with totally different project costs) the following year even if a National Endowment for the Arts-supported project is still underway. Note that if you do receive an extension on a previous year's project, it may affect your grant period for your new proposed project. Please email your requests to grants@arts.gov, and include your grant number.

If my application is rejected, can I find out why?

After notification, applicants who have questions may contact the staff responsible for handling their application. Any applicant whose request has not been recommended may ask for an explanation of the basis for rejection. In such instances, we must receive the request no later than 30 days after the official notification.