ORGANIZATIONS: Awards Made After October 1, 2017

A sample award number is 1234567-xx-18, 1234567-xx-19, or 1234555-xx-C-18

NOTE: Due to the coronavirus pandemic, the National Endowment for the Arts staff is working almost entirely off-site. As a result, we will not be able to accept and process postal mail and other deliveries in our usual manner. Because mail and other deliveries may be returned to sender, we ask that you not send us anything until the agency has resumed normal operations. We will update this notice as necessary to reflect evolving conditions.
Request funds or changes to your projects and submit final reports through the NEA’s new online grants management system for award recipients, eGMS REACH (REACH). User names for REACH were provided in your award notification.

GENERAL TERMS AND CONDITIONS FOR AWARDS (GTCs)

HOW TO MANAGE YOUR AWARD & eGMS REACH HANDBOOK

  • How to Manage Your NEA Award & eGMS REACH Handbook
    This companion resource to the GTCs provides details for understanding your award policy and procedure requirements, including requesting payment and changes to your project, among other important items using the NEA’s new online grants management system for award recipients, REACH.

REQUESTING PAYMENT

Note: The NEA has partnered with Enterprise Service Center (ESC), a division of the US Department of Transportation’s Federal Aviation Administration (FAA), to process payments. Payments will be issued to the bank account in your entity’s SAM.gov account. Please ensure that the banking information is correct and up-to-date. If there are questions regarding your organization’s SAM.gov account or banking information you may receive an email from ESC. ESC’s emails are sent from an @faa.gov address. If you have any concerns, contact the NEA’s Office of Grants Management at grants@arts.gov.

Progress Report Requirements
Generally, only one progress report will be required during the period of performance of the award. It is submitted as part of the Payment Request form through REACH. Limit your response to the space provided on the online form.

The Progress Report is due the first time the cumulative amount requested exceeds two thirds (2/3) of the award  amount. The Progress Report must include a description of grant supported activities that,

    — Have been undertaken since the grant period start date, and

    — Are scheduled for the remainder of the grant period.

REPORTING REQUIREMENTS OVERVIEW

FINAL REPORTS

Your final reports will be submitted entirely through REACH, except for any required hardcopy work product(s).

A new Final Descriptive Report has been introduced for FY19 awards, so be sure to select the correct fiscal year below.  The fiscal year of your award is indicated by the last two digits of your award number.  (1234567-xx-18 or 1234567-xx-19)

FY18 Final Report Instructions and Forms – For award numbers ending in “-18

FY19 Final Report Instructions and Forms – For award numbers ending in “-19

FY20 Final Report Instructions and Forms - For award numbers ending in "-20"

Instructions and forms for all final reports, including the Federal Financial Report and the Geographic Location of Project Activity form are available at the links above.

INDIRECT COST GUIDE
Indirect Cost Guide