First Time Applicant Guide for Organizations
Applying for a federal grant is a multi-step process that is always entirely free.
Create registrations with Login.gov, the System for Award Management (SAM), and Grants.gov. These are separate systems. Registration can take several weeks to complete.
Both SAM and Grants.gov will require you to use your Login.gov username and password to log in to their sites, so we recommend that you register in the following order:
Go to Create an account to set up your Login.gov account.
Go to SAM Entity Registration to get started. SAM registrations, once activated, can take a day or more to be visible in Grants.gov. Verify your SAM registration well ahead of the application deadline to which you are applying.
- Go to Organization Registration, after setting up your Login.gov account, and registering with SAM.
- During the Grants.gov registration process, you will be asked to set up a separate username and password for Grants.gov.
- After creating your Grants.gov account, you may link your Grants.gov and Login.gov accounts. After linking accounts, you will use your Login.gov credentials each time you sign in to Grants.gov.
Registration Help and Resources:
NEA Staff does not have access to your Login.gov, SAM, or Grants.gov accounts, if you run into issues with any of your registrations, we recommend that you reach out to them directly, as that is often the fastest way to get technical support:
Login.gov Help: Consult the information posted in their Help Center, or use their online form to submit a question.
Grants.gov Contact Center: Call 800-518-4726, email email@example.com, or consult the information posted on the Grants.gov website at Support or Help. The Grants.gov Contact Center is available 24 hours a day, 7 days a week.
- Training Resources and Videos for Grants.gov includes videos on how to register with grants.gov, how to search for a federal grant, intro to applying on grants.gov, and more.
SAM Federal Service Desk: Call 866-606-8220 or see the information posted on the SAM website at SAM User Help.
- Instructions for registering in SAM.gov
- Quick start guide for entity registrations
- Info on SAM.gov user accounts
- Workspace Navigation This video provides an overview of the workspace options for users that have access to entity registrations in SAM.gov.
- Advanced Search This video provides information on the search options available for entity registrations in SAM.gov.
- SAM FAQs
The Application Process
After completing your registrations, you will be able to begin your application.
Part 1: Complete the Application for Federal Domestic Assistance/Short Organization Form
Submitted via Grants.gov workspace, this is a brief form that collects basic information such as the name of your organization, location, and staff contacts. Applicants must complete this step successfully in order to move on to Part 2. A direct link to this form can be found in each grant category’s “How to Apply” page.
Part 2: Complete the Grant Application Form (GAF)
Submitted via our Applicant Portal, the GAF is where you provide details about your organization’s mission, history, and financial capacity, as well as descriptions of your planned project activities, key personnel and partners, the communities you intend to serve, a project budget, and supplemental/work sample materials.
While you won’t have access to the Applicant Portal until the specific dates listed in the calendar, you can find a set of PDF instructions outlining all of the application questions at the bottom of each grant category’s “How to Apply” page. You can use this PDF to prepare your application in advance.
The Using the Grant Application Form tutorial walks you through how to use the Applicant Portal.
Things to Know Before You Apply
Federal Civil Rights and Your Grants Application
In this webinar you can learn about federal Civil Rights compliance requirements when applying for a NEA grant and find guidance on how to accurately communicate your project description and plan.
Accessibility Requirements for Applicants and Grantees
Projects funded by the NEA must be accessible to people with disabilities. Our Accessibility webinar provides you with an overview of these requirements and ways you can to ensure your project is accessible.
National Historic Preservation Act
Projects supported by the NEA may be subject to the National Historic Preservation Act (NHPA), which is legislation intended to protect historic and archeological sites. You can learn about what kinds of projects may need additional review to ensure compliance with NHPA regulations, as well as how our internal review process works in this webinar.
We have a FOIA Reading Room where you can take a look at sample application narratives from previously supported applications.
Additional Application Resources
Each of our grant categories have dedicated FAQs and Applicant Resources pages where you can find information specifically tailored to each category. Additionally, NEA staff welcomes your questions about the application process.
Grants for Arts Projects: FAQs | Resources | Questions: Staff Contacts
Challenge America: FAQs | Resources | Questions: Staff Contacts
Our Town: FAQs | Resources | Questions: Staff Contacts
Research: FAQs | Resources | Questions: firstname.lastname@example.org
Managing Your Award
Managing a federal grant can be complex. While you do not need to familiarize yourself with the requirements before you submit your application, our Office of Grants Management has resources to assist our grantees. On the Manage Your Award page, you can find information about reporting requirements, how to make a payment request, the General Terms and Conditions that apply to your grant, and a handbook with step-by-step instructions.