AWARDS TO ORGANIZATIONS:
Forms and Guidance

If you are an Offeree, use the following forms and guidance to respond to your funding offer:

• Responding to a NEA Funding Offer Webinar
• Project Budget 
  Project Budget Instructions and Form | Indirect Cost Guide
  What’s New – 2 CFR 200 Updates for Offers
• Accessibility 
  Accessibility Questions Form | Guidance | Brief Accessibility Checklist 
  Accessibility Webinar

• NHPA/NEPA (National Historic Preservation Act/National Environmental Preservation Act)
  NHPA/NEPA Questionnaire Form | Guidance | FAQ | NHPA Webinar

  ATTENTION: Submission of the NHPA / NEPA Questionnaire in no way implies your project is in compliance with NHPA and/or NEPA. Until a determination is made by the NEA as to whether compliance standards have been met, your application is subject to review in accordance with NHPA/NEPA. Be aware that you cannot begin any project activities until the NEA completes its NHPA and/or NEPA review and notifies you that you may proceed. This may be after your award is made. Should you choose to proceed without having been notified that you are in compliance with NHPA/NEPA, you risk being unable to obtain any grant funds associated with your award and possible termination of your award.

• Lobbying Certification 
  Lobbying Forms and FAQs (only awards greater than $100,000)

If you are an Award Recipient, use the following to help manage your NEA award:

• How To Manage Your NEA Award Handbook
  How to Manage Your NEA Award Handbook

• General Terms & Conditions (GTCs)
  (Select the GTCs that are applicable to the fiscal year of your award--the last two digits of your grant number)

  – FY25 and Later Federal Financial Assistance Awards to Organizations
  – FY25 and Later Federal Financial Assistance Awards to 
     Pass-Through Entities (coming soon)
  – FY21–FY24 Grants and Cooperative Agreements to Organizations
  – FY15–FY20 Grants and Cooperative Agreements to Organizations

• Payment Requests 
  – Online form available only through REACH | Instructions 
     How-to Video | Payment Request Common Errors 

  The following financial documentation may be required or 
   requested with payment requests as part of your award terms.
   – Sample In-Kind Contribution Report Form
   – Sample Personnel Activity Report Form
   – Sample Itemized Breakdown of Expenses

• Amendments
  An amendment to your award may require that you revise the project budget, have changes reviewed for NHPA/NEPA compliance, or describe the accessibility of a new venue. Review the How to Manage Your NEA Award Handbook for detailed guidance on submitting an amendment request.

  – Project Budget Instructions and Form 
  – NHPA/NEPA Questionnaire Form | Guidance | FAQ 
     NHPA Webinar 
  – Accessibility Questions Form | Guidance | Accessibility Webinar

  In response to the COVID-19 pandemic, grantees with certain FY19-21 awards are eligible to request that their project-based award is switched to general operating support. For more information, go to https://www.arts.gov/grants/manage-your-award/general-operating-support-waivers. 

• Additional Guidance for NEA Awards 
  – Indirect Cost Guide
  – Prevailing Wage Requirements
  – Transit Card Policy Guide for 
     NEA Recipients and Subrecipients
  – Section 504 Workbook Self-evaluation
  – Federal Civil Rights and Your Grants Application: video
• Crediting and Media Toolkits 
  – LOGO - Download the NEA Logo
  – Working with the Media Toolkit 
  – NEA Research Labs Media Toolkit

Additional Guidance for American Rescue Plan (ARP) Awards (award number like 1234567-66-22)

• ARP Grants to Organizations

  – ARP Grants to Organizations FAQ
  – Progress Report Guidance for General Operating Support Awards 

• ARP Grants to Local Arts Agencies Designated to Subaward

  – Specific Terms and Conditions for the American Rescue
     Plan Grants to Local Arts Agencies 
  – ARP Locals Subgranting FAQs 
  – Funding Accountability and Transparency Act (FFATA) Frequently
     Asked Questions
  – Final Report Notice to Recipients that Subgrant NEA Funds: 
     Federal Government-Wide Unique Entity Identifier Transition 
     on April 4, 2022

Pass-through entities are federal award recipients that make subawards to carry out part of a federal program. Eligible pass-through entities are restricted to designated Local Arts Agencies, State Arts Agencies, and Regional Arts Organizations. The guidance below applies to NEA awards. Organizations may not subaward unless it is specifically indicated in the award Write Ups.