STATE ARTS AGENCIES AND REGIONAL ARTS ORGANIZATIONS AWARDS made after October 1, 2017

Sample award numbers are xxxxxxx-61-18, xxxxxxx-61-19, etc

NOTE: Due to the coronavirus pandemic, the National Endowment for the Arts staff is working almost entirely off-site. As a result, we will not be able to accept and process postal mail and other deliveries in our usual manner. Because mail and other deliveries may be returned to sender, we ask that you not send us anything until the agency has resumed normal operations. We will update this notice as necessary to reflect evolving conditions.
Request funds or changes to your projects and submit final reports through the online grants management system for award recipients, eGMS REACH (REACH). 

GENERAL TERMS AND CONDITIONS FOR AWARDS (GTCs)

The following apply to awards issued after August 12,2020.

  1. 2 CFR 200.340 (a)(2) Рreplaced with Ҥ 200.340 Termination. (2) By the Federal awarding agency or pass-through entity, to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities.

  2. 2CFR200.216 and .471 regarding the prohibition on certain telecommunication and video surveillance services or equipment.

HOW TO MANAGE YOUR AWARD & eGMS REACH HANDBOOK
This companion resource to the GTCs provides details for understanding your award policy and procedure requirements, including requesting payment and changes to your project, among other important items using the National Endowment for the Arts’ online grants management system for award recipients, REACH.

REQUESTING PAYMENT

Note: The Arts Endowment has partnered with Enterprise Service Center (ESC), a division of the US Department of Transportation’s Federal Aviation Administration (FAA), to process payments. Payments will be issued to the bank account in your entity’s SAM.gov account. Please ensure that the banking information is correct and up-to-date. If there are questions regarding your organization’s SAM.gov account or banking information you may receive an email from ESC. ESC’s emails are sent from an @faa.gov address. If you have any concerns, contact the Arts Endowment’s Office of Grants Management at grants@arts.gov

Progress Report Requirements
Generally, only one progress report will be required during the period of performance of the award. It is submitted as part of the Payment Request form through REACH. Limit your response to the space provided on the online form.

The Progress Report is due the first time the cumulative amount requested exceeds two thirds (2/3) of the award  amount. The Progress Report must include a description of grant supported activities that,

    — Have been undertaken since the grant period start date, and

    — Are scheduled for the remainder of the grant period.

REPORTING REQUIREMENTS OVERVIEW

FFATA REPORTING REQUIREMENTS
Basic overview and background information regarding FFATA and subaward reporting; Funding Accountability and Transparency Act Subrecipient Reporting System www.fsrs.gov

  • FFATA FAQs

    • For FFATA Reporting, note the following:

      (1) For subawards issued on or after October 1, 2020, the threshold for reporting is $30,000 or more in federal funds per subaward regardless of the fiscal year of the Partnership award.

      (2) For subawards issued prior to October 1, 2020, the threshold for reporting is $25,000 or more in federal funds per subaward regardless of the fiscal year of the Partnership award.

UNIQUE ENTITY IDENTIFIER

See information regarding the SAM UEI (Unique Entity Identifier).

Notice to Recipients that Subgrant NEA Funds: Federal Government-Wide Unique Entity Identifier Transition on April 4, 2022.

POETRY OUT LOUD REPORT

  • Poetry Out Loud Information Sheet
  • Poetry Out Loud Final Descriptive Report
    • Poetry Out Loud Final Descriptive Report for State Arts Agencies: Instructions & Form

      * Do not try to open the PDF in your browser. Instead, right click (PC) or Control-Click (MAC) and select “Save Link As” to download the file to your computer. Then open the file in the latest version of Adobe Reader.

FINAL REPORT
The Federal Financial Report, parts of the Final Descriptive Report SAA-RAO, and Folk Arts Partnership Narrative (if applicable) are submitted through REACH. Log into REACH and open the Forms and Reports Tab to view and submit the required reports for your award. To see the instructions and specifics on which items to submit to the NEA or the National Assembly of State Arts Agencies click on the Final Descriptive Report SAA-RAO below.

MISCELLANEOUS

PAPERWORK REDUCTION ACT STATEMENT
The public reporting burden for this collection of information is estimated at an average of one hour per response. This includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. We welcome any suggestions that you might have on improving the guidelines and making them as easy to use as possible. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: webmgr@arts.gov, Attention: Reporting Burden. Note: Applicants/awardees are not required to respond to the collection of information unless it displays a currently valid U.S. Office of Management and Budget (OMB) control number.