CHALLENGE AMERICA: Award Administration
The "Earliest Announcement of Grant Award or Rejection" date for your category on the Application Calendar tells you when we expect to announce grant decisions.
Note that the "announcement" is likely to take the form of a preliminary congratulatory message, a request for project/budget revisions, or a rejection notification. The official grant award notification (i.e., a notice of action authorized by the NEA Office of Grants Management) is the only legal and valid confirmation of award. Receipt of your official award notification can take several months depending on a number of factors such as reviewing changes to the project budget, the number of awards to be processed, whether the agency has its appropriation from Congress, etc.
Before a grant is awarded, organizations must have submitted acceptable Final Report packages by the due date(s) for all NEA grant(s) previously received.
National Historic Preservation Act and/or the National Environmental Policy Act Review
If you are recommended for a grant, your project may be subject to the National Historic Preservation Act (NHPA) and/or the National Environmental Policy Act (NEPA) and the NEA will conduct a review of your project to ensure that it is in compliance with NHPA/NEPA.
Some of the common project types that garner a NHPA review are:
- A project involving or occurring at or near a place that is 50 years old and therefore potentially eligible for inclusion in the National Register of Historic Places. This includes a property, such as a historic house museum or a historic plaza; or a historic district with multiple historic properties. Historic places may also be structures, such as bridges, or objects, such as sculptures, or a landscape that is historically significant.
- The commissioning and installation of temporary or permanent outdoor installations, including sculptures, statuary, banners, mixed media, painting or murals.
- The commissioning or installation of small structures such as benches, bus shelters, produce stands and similar small structures.
- An outdoor arts festival.
- Permanent wayfinding signs and other similar artistic directional installations,
- Maintenance or rehabilitation of landscapes and gardens.
- In-kind replacement or repairs at a facility that is older than 50 years of age.
- Design services and planning for projects that may affect historic properties.
This review and approval process may take up time to complete and may delay your project's start date and our ability to make a grant award/our ability to release grant funds. If you are recommended for an award which may have historic preservation or environmental concerns (NHPA/NEPA), you will be notified and asked to provide additional information.
To expedite the review, ensure that you include thorough and complete information for all project activities and locations. The NEA cannot release an award and/or grant funds until the NHPA/NEPA review is complete. If asked for additional information for a review, please indicate the timeline for determining grant activities and locations, if they are not yet finalized.
In some cases, such as for permanent art installations at historic properties or advanced design (more advanced than early design development) affecting historic properties, you may be instructed to continue the review with the appropriate State Historic Preservation Office (SHPO).
See here to learn more about the questions you will need to answer for the review of a project impacted by the National Historic Preservation Act and/or the National Environmental Policy Act.
Federal regulations require that all NEA-funded projects be accessible to people with disabilities. Funded activities must be held in a physically accessible venue and program access and effective communication must be provided for participants and audience members with disabilities. If your project is recommended for funding, you will be asked to provide detailed information describing how you will make your project physically and programmatically accessible to people with disabilities:
- Buildings and facilities (including projects held in historic facilities) should be physically accessible. This includes, but is not limited to: ground-level entry, ramped access, and/or elevators to the venue; integrated and dispersed wheelchair seating in assembly areas; wheelchair-accessible box office, stage, and dressing rooms; wheelchair-accessible display cases, exhibit areas, and counters; wheelchair-accessible restrooms and water fountains; and accessible workspaces for employees.
- The programmatic offering should be accessible either as part of the funded activity or upon request, where relevant. This can include, but is not limited to providing:
- Public contact information for requesting accommodations.
- Accessible and screen reader-compatible electronic materials, documents, websites, virtual platforms, and inclusion of alternative text for images.
- Print materials in alternative formats, such as large-print brochures/labels, Braille, audio guides, and electronic/digital formats.
- Accommodations for performances, tours, virtual streamed events, conferences, and lectures, such as audio description, tactile opportunities, sign language interpretation, real-time captioning, and assistive listening devices.
- Tactile art, signage, sculpture, and representations of two-dimensional artwork.
- Closed/open captioning of television broadcasts, videos, films, and virtual streamed events.
- Transcripts of radio programs and podcasts.
- Sensory-friendly programming, spaces, and approaches for people with sensory-processing issues and other neurological conditions.
See the Nondiscrimination Statutes in our "Assurance of Compliance" below for additional information.
For technical assistance on how to make your project accessible, contact the Accessibility Office at firstname.lastname@example.org, 202-682-5532 Voice; or the Civil Rights Office at email@example.com, 202-682-5454 Voice; or see our online Accessibility Resources.
The Office of Civil Rights at 202-682-5454 or firstname.lastname@example.org is available to investigate complaints about compliance with accessibility standards as well as other federal civil rights statutes. For inquiries about limited English proficiency, go to http://www.lep.gov, the FOIA Reading Room, or contact the Office of Civil Rights at email@example.com or 202-682-5454.
Changes in Projects
Applicants must notify the NEA immediately of any significant changes in their project that occur after they have submitted their application. If the project or the organization's capacity changes significantly before an award is made, the NEA may revise or withdraw the funding recommendation.
Grantees are expected to carry out a project that is consistent with the proposal that was approved for funding by the NEA. If changes in the project are required, the grantee must submit a request with justification for the change(s) through a proper REACH account for the award for review by the Office of Grants Management. Approval is not guaranteed. Detailed information is included the NEA’s General Terms & Conditions for Grants to Organizations.
Project Reporting and Evaluation
We ask all applicants to define what they would like to achieve, how they will evaluate the degree to which it is achieved, and, upon completion of the project, what they have learned from their experiences. Such feedback need not entail large-scale or expensive evaluation efforts. You should do what is feasible and appropriate for your organization and project. When a grant is completed, you must submit a final report and answer questions detailing your accomplishments, who benefited, and the resulting impact of your project as well as list the involvement of key partners, funders, and artists.
NEA staff will assign one of the agency’s objectives to your project: Creation, Engagement, Learning (all Arts Education grantees will be assigned the Learning objective), or Our Town. Before applying, review the reporting requirements for the agency’s objectives: Standard -- for Creation, Engagement, Learning; Arts Education, for all Arts Education grantees; or Our Town. Reporting requirements for Our Town are different from -- and more extensive than -- the reporting requirements for the other objectives. If you have any questions about the agency’s objectives or the associated reporting requirements that may be required if you receive a grant, contact the staff before applying.
Beyond the reporting requirements for all grantees, selected grantees will be asked to assist in the collection of additional information that can help the NEA determine the degree to which agency objectives were achieved. You may be required to provide evidence of project accomplishments including, but not limited to, work samples, community action plans, cultural asset studies, programs, reviews, relevant news clippings, and playbills. Remember that you are required to maintain project documentation for three years following submission of your final reports.
Implementation of Title 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
This guidance from the federal government's Office of Management and Budget (OMB) establishes clarity and consistency of the pre- and post-award requirements applicable to federal grantees. Under the authority listed above, the NEA adopts the OMB Guidance in 2 CFR part 200 under §3255.1 Adoption of 2 CFR Part 200. This part gives regulatory effect to the OMB guidance and supplements the guidance as needed for the NEA.
General Terms & Conditions
Federal and agency requirements that relate to grants awarded by the NEA are highlighted in our General Terms & Conditions (GTC). The GTC incorporates the adoption of 2 CFR Part 200 by reference. The document also explicitly identifies where the NEA has selected options offered in the regulation, such as budget waivers and requirements for use of program income. It also includes agency requirements for cost share/matching funds, reporting requirements, amendment processes, and termination actions.
Standards for Service
We have set the following standards for serving applicants. We pledge to:
- Treat you with courtesy and efficiency.
- Respond to inquiries and correspondence promptly.
- Provide clear and accurate information about our policies and procedures.
- Provide timely information about funding opportunities and make guidelines available promptly.
- Promptly acknowledge the receipt of your application.
- Ensure that all eligible applications are reviewed thoughtfully and fairly.
We welcome your comments on how we are meeting these standards. Email: firstname.lastname@example.org, attention: Standards for Service. For questions about these guidelines or your application, see "Agency Contacts." In addition, applicants may receive an invitation to participate in a voluntary survey to provide feedback on the grant application guidelines on our website and any experiences consulting with our staff.
Paperwork Reduction Act Statement
The public reporting burden for this collection of information is estimated at an average of 12 hours per response. This includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. We welcome any suggestions that you might have on improving the guidelines and making them as easy to use as possible. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: email@example.com, attention: Reporting Burden. Note: Applicants are not required to respond to the collection of information unless it displays a currently valid U.S. Office of Management and Budget (OMB) control number.
NOTE: This list highlights some of the significant legal requirements that may apply to an applicant or grantee, however, it is not exhaustive. More information regarding these and other legal requirements may be found at Appendix A of our General Terms & Conditions which sets forth the National Policy and Other Legal Requirements, Statutes, and Regulations that Govern Your Award. There may be other applicable legal requirements that are not listed here.
By law, the National Endowment for the Arts may support only those organizations that:
Are tax-exempt. Organizations qualifying for this status must meet the following criteria:
1. No part of net earnings may benefit a private stockholder or individual.
2. Donations to the organization must be allowable as a charitable contribution under Section 170(c) of the Internal Revenue Code of 1954, as amended.
For further information, go to the Internal Revenue Service's (IRS) website.
Organizations who have had their IRS status revoked are not eligible for National Endowment for the Arts support. It is your responsibility to ensure that your status is current at the time of the application and throughout the life of your award.
Compensate all professional performers and related or supporting professional personnel on National Endowment for the Arts-supported projects at no less than the prevailing minimum compensation. (This requirement is in accordance with regulations that have been issued by the Secretary of Labor in 29 C.F.R. Part 505. This part does not provide information on specific compensation levels.)
Ensure that no part of any National Endowment for the Arts-supported project will be performed or engaged in under working conditions which are unsanitary or hazardous or dangerous to the health and safety of the employees involved.
Some legal requirements apply to every applicant, for example:
Compliance with the federal requirements that are outlined in the Assurance of Compliance below.
Debarment and Suspension procedures. The applicant must comply with the record keeping and other requirements set forth in Subpart C of 2 CFR 180, as adopted by the Arts Endowment in 2 CFR Part 3254. Failure to comply may result in the debarment or suspension of the grantee and the National Endowment for the Arts suspending, terminating and/or recovering funds.
Federal Debt Status (OMB Circular A-129). Processing of applications will be suspended when applicants are delinquent on federal tax or non-tax debts, including judgment liens against property for a debt to the federal government. An organization's debt status is displayed in the System for Award Management (SAM). New awards will not be made if an applicant is still in debt status as of September 1.
Labor Standards (29 C.F.R. pt 505). If a grant is awarded, the grantee must comply with the standards set out in Labor Standards on Projects or Productions Assisted by Grants from the National Endowments for the Arts and Humanities.
The Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq. and 2 C.F.R. Part 3256). The grantee is required to publish a statement regarding its drug-free workplace program as well as comply with other requirements.
Some legal requirements apply depending upon what the grant is funding, for example:
If your project activities have the potential to impact any structure that is eligible for or on the National Register of Historic Places, adjacent to a structure that is eligible for or on the National Register of Historic Places, or located in an historic district, you will be asked to provide additional information about your project or take additional action so that the agency can review and comply with the National Historic Preservation Act (NHPA). NHPA also applies to any planning activities that may affect historic properties or districts. The additional agency review must be completed prior to any agency funds being released.
If your project activities have the potential to impact the environment or environmentally sensitive resources, you will be required to provide information in accordance with the National Environmental Policy Act (NEPA). The additional agency review must be completed prior to any agency funds being released.
If your contract is over $2,000 and involves the construction, alteration, or repair of public buildings or public works, it must contain a clause setting forth the minimum wages to be paid to laborers and mechanics employed under the contract in accordance with The Davis-Bacon and Related Acts (DBRA).
Some legal requirements apply depending upon who the Applicant is, for example:
The Native American Graves Protection and Repatriation Act of 1990 (25 U.S.C. 3001 et seq.) – which applies to any organization that controls or possesses Native American human remains and associated funerary objects and receives Federal funding, even for a purpose unrelated to the Act (25 USC 3001 et seq.)
By signing and submitting its application form on Grants.gov, the Applicant certifies that it is in compliance with the statutes outlined below and all related National Endowment for the Arts regulations and will maintain records and submit the reports that are necessary to determine compliance.
We may conduct a review of your organization to ensure that it is in compliance with these statutes. If the Arts Endowment determines that a grantee has failed to comply with these statutes, it may suspend or terminate the award, and/or recover funds. This assurance is subject to judicial enforcement.
The Applicant certifies that it does not discriminate:
On the grounds of race, color, or national origin, in accordance with Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), implemented by the National Endowment for the Arts at 45 U.S.C.1110.
On the grounds of disability, in accordance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and the Americans with Disabilities Act of 1990 ("ADA"), as amended, (42 U.S.C. 12101-12213), implemented by the National Endowment for the Arts at 45 U.S.C. 1151. The ADA's requirements apply regardless of whether you receive federal funds.
On the basis of age, in accordance with the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.) implemented by the National Endowment for the Arts at 45 U.S.C.1156.
On the basis of sex, in any education program or activity, in accordance with Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.).
Applicant will inform the public that persons who believe they have been discriminated against on the basis of race, color, national origin, disability, sex, or age may file a complaint with the Director of Civil Rights at the National Endowment for the Arts.
Applicant will forward all complaints for investigation and any finding issued by a Federal or state court or by a Federal or state administrative agency to:
Director, Office of Civil Rights
National Endowment for the Arts
400 7th Street, SW
Washington, DC 20506
Applicant shall maintain records of its compliance and submission for three (3) years. The Applicant will compile, maintain and permit access to records as required by applicable regulations, guidelines or other directives.
The Applicant must also certify that it will obtain assurances of compliance from all subrecipients and will require all subrecipients of National Endowment for the Arts funds to comply with these requirements.
The United States has the right to seek judicial or administrative enforcement of this assurance.
For further information and copies of the nondiscrimination regulations identified above, contact the Office of Civil Rights at 202-682-5454 or firstname.lastname@example.org. For inquiries about limited English proficiency, go to http://www.lep.gov, the FOIA Reading Room, or contact the Office of Civil Rights at email@example.com or 202-682-5454.