RESEARCH GRANTS IN THE ARTS: How to Apply

Submitting an application is a multi-step process:

  • Register with SAM and Grants.gov or renew/verify these registrations.
  • Part 1: Submit to Grants.gov the “Application for Federal Domestic Assistance/Short Organization Form.” This is a brief form that will collect very basic information about your organization.
  • Part 2: Complete the “Grant Application Form (GAF)” and upload items through the NEA’s Applicant Portal. This web form is where you will enter the majority of your application material (e.g., project description, timelines, budget information).

SAM, Grants.gov (Part 1), and the NEA’s Applicant Portal (Part 2) are separate online systems.

All Applicants: Getting Registered

Applying for a federal grant for the first time? See here.

Register with SAM and Grants.gov or renew/verify these registrations

Before applying, your organization must create and maintain up-to-date registrations with both the System for Award Management (SAM) at SAM.gov and Grants.gov. Registering and maintaining accounts with SAM and Grants.gov is always FREE.

These registrations can take several weeks to finalize, so begin this process early! Registrations with SAM and Grants.gov must be active for you to submit your application. Finalize your registrations well before the application deadline. This should allow you time to resolve any issues that may arise.

Your organization must be registered with SAM before registering with Grants.gov.

Currently, a Duns and Bradstreet Data Universal Numbering System (DUNS) number is required by the federal government to register your organization with SAM.

On April 4, 2022, the federal government will switch from using the DUNS number to a new Unique Entity Identifier, also known as a “UEI.” The UEI is a 12-character alpha numeric value that will be assigned by SAM for free.

SAM

Organizations without a SAM registration:

  • Prior to April 4, 2022: You will need a DUNS number to register with SAM. You will be assigned a UEI as part of the SAM registration process.
  • On or after April 4, 2022: You will be assigned a UEI by SAM as part of SAM’s registration process. You will no longer need a DUNS number to register with SAM.
  • Go to SAM to get started.

Organizations already registered with SAM:

  • A UEI will automatically be assigned to your organization by SAM. The UEI will be visible in your organization’s SAM record.
  • If you have difficulty locating the UEI, contact SAM at 1-866-606-8221 or see the help section of SAM’s website.

When registering/renewing your SAM account, be sure to select “Yes” when completing the “Representations & Certifications” section. All awardees are required to have these representations and certifications in order to receive an award. Your SAM registration must be current at the time a grant is made, and throughout the life of the award.

SAM registrations, once active, can take a day or more to be visible in Grants.gov. Verify your SAM registration well ahead of the application deadline.

Grants.gov

If your organization is not yet registered with Grants.gov, go to Organization Registration.

If your organization already has registered with Grants.gov, renew your registration with SAM and verify that your registration with Grants.gov is current.

You must complete the Grants.gov registration process to access the Part 1 application package (see below). You will need the Grants.gov Username and Password that you obtain during the registration process to submit your application, and you won’t be able to submit your application unless your SAM registration is active and up-to-date.

SAM and Grants.gov Help

The NEA does not have access to your SAM or Grants.gov accounts. If you have any questions about or need assistance with these sites contact them directly:

  • SAM Federal Service Desk: Call 1-866-606-8220 or see the information posted on the SAM website at SAM Help.
  • Grants.gov Contact Center: Call 1-800-518-4726, email support@grants.gov, or consult the information posted on the Grants.gov website at Support. The Grants.gov Contact Center is available 24 hours a day, 7 days a week.  

Late, ineligible, and incomplete applications will not be reviewed. Exceptions to the deadline will be considered only for registration or renewal issues or technical malfunctions that are the result of failures on the part of DUNS, SAM, Grants.gov, or NEA systems, as determined by the NEA. To be considered for this exception, you must provide documentation of a DUNS, SAM, Grants.gov, or NEA systems failure that prevented your submission by the deadline.

All Applicants: Go to the Grant Opportunity Package

Access the Grant Opportunity Package with the Application for Federal Domestic Assistance/Short Organization Form on Grants.gov by clicking on the link below:

Research Grants in the Arts
[Funding Opportunity Number 2022NEA01ORAGRANTS]

  1. Clicking the link above will take you directly to the pre-populated application package in Grants.gov.

  2. The Grants.gov “View Grant Opportunity” screen will open; click the red “Apply” button.

  3. You will be prompted to enter your Grants.gov Username and Password. In order to create the Workspace application, you must be logged into Grants.gov with a participant role of either Workspace Manager or Authorized Organization Representative (AOR). More information on participant roles can be found here.

  4. After logging in, to create a Workspace application:

    1. Fill in the Application Filing Name field, then
    2. Click the Create Workspace button.
  5. Afterwards, you will be directed to the Manage Workspace page, where you can begin working on the application. 

Learn more about using Grants.gov’s Workspace here.

Application Instructions:

Instructions on completing Part 1 and Part 2

Tips:

View the Guidelines Webinar:

  • We will conduct a live webinar on February 9, 2022, at 2:00 pm Eastern Time featuring an overview presentation followed by a Q&A session. Register for the webinar

View the Grant Application Form (GAF) Tutorial:

This tutorial provides an overview of the Grant Application Form (GAF) to assist you during Part 2 of the application process: Online Tutorial: Using the Grant Application Form.

Application updates after submission:

Send new information that significantly affects your application (such as changes in project personnel, confirmed funding commitments, or IRB status) as soon as possible to the NEA Research Awards staff. Remember to include your organization’s name and NEA application number.

If you have questions about your application, contact the NEA Research Awards staff at nearesearchgrants@arts.gov.